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Library Policies

General Policies | Circulation Policies Archives Policies | Media Services Policies

General Policies


The Library is an academic unit, and users are expected to exercise a certain decorum grounded in the concepts of community and respect. The public areas and library collections are developed and maintained for all patrons; therefore:

  • cell phones should be turned off before entering the library

  • headphones must be used to listen to music and other audio files

  • materials must be checked out according to library procedures

  • a valid CSU ID card is necessary for all library transactions

  • care should be taken in using books and equipment

  • no food or drink may be consumed in public areas

  • the library is a smoke-free building

  • noise levels should be kept at a minimum, even when entering the library

  • the main entrance and exit should be used except during stated emergencies

Circulation Department
(937) 376-6106

Class Reserves

The library holds some texts from several years past, but, as a rule, does not have student texts unless faculty brings specific items for class reserve. A reserve form must be filled out to place materials on reserve for a class. Items on reserve can be found by using HALLIE the online library catalog and choosing the Class Reserves tab. Please encourage students to bring the class syllabus to the library so that the library staff can provide effective assistance.


A current Central State University ID card is necessary for all library loans to Central State University faculty, staff, and students.  The patron record, created at the time of the first visit, is updated as follows:

Students - Semester at first visit
Faculty and Staff - Annually (automatic)

Visitors from other OhioLINK institutions will be asked for the ID card issued by their institutions with the library barcode number on it.

Using Other OhioLINK Libraries
CSU faculty, staff, and students may go to other OhioLINK libraries to borrow materials using current CSU ID cards.  Students should take care to visit the CSU library early each semester to update patron records.

OhioLINK Requests
All OhioLINK requests require the library barcode located on the CSU ID card.

Use of OhioLINK Research Databases
Faculty, staff, and students who want to access research databases from computers not on the CSU network will be asked for a name and barcode number before using the database.

Your Patron Record

The patron record created by the library staff at your first visit will remain in the database throughout your years at Central State University.  You can view your record by selecting "My Library Record" from the menu options in HALLIE from any public terminal.  Its features include:

  • Personal information

  • Materials checked out

  • Held items (OhioLINK requests)

  • Due dates

  • Fines

  • Renewal options

Please check it often.

Loan Periods

Undergraduates, University Staff and Courtesy Card Patrons

Most materials circulate for three weeks, and may be renewed at any public terminal by selecting "My Library Record" from the library menu.


Exceptions are those materials that may be used only within the library:

  • Periodicals

  • Reserves

  • Special Collections

  • Desk Reference

Graduate Students

Most materials circulate to graduate students for four weeks and renewed at any public terminal by selecting "My Library Record" from the library menu.


  • OhioLINK materials  (3 weeks, renewable up to 6 times, as long as another user has not requested the book)

  • Periodicals  (In-house circulation)

  • Reserves   (In-house circulation)

  • Special Collections   (In-house circulation)

  • Desk Reference   (In-house circulation)


Most materials circulate to faculty for ninety days renewed at any public terminal by selecting "My Library Record" from the library menu.

Exceptions are:

  • OhioLINK materials  (6 weeks, renewable 6 times as long as another user has not requested the book)

  • Periodicals

  • Reserves

  • Special Collections

  • Desk Reference

Borrowing from Other Libraries

Through the internet

Registered CSU faculty, staff, and students can request materials from other OhioLINK libraries by accessing  the OhioLINK Library Catalog.

Requested materials are sent directly to the Hallie Q. Brown Memorial Library, unless you choose another pickup institution and location from the list of OhioLINK libraries. Materials are held at the Circulation Desk for pickup.  Borrowers are expected to monitor the status of each request through patron records.   "OhoLINK Received" signals that the item is available for pickup.

Visiting other Libraries

A valid CSU ID card is honored at other OhioLINK institutions and many member libraries of Southwestern Ohio Council for Higher Education (SOCHE).  To learn more about your options, ask at the Circulation  Desk.

Fines and Charges


OhioLINK Materials

50 cents per day, per item

ALL Borowers

Other 3-week Loans

10 cents per day, per item

Students, staff, courtesy

In-Library Loans

10 cents per hour, per item

Students, staff, courtesy


Unreturned OhioLINK Items


Unreturned CSU Books


In-Library Loans taken from library

$10.00  (If the item is returned)

Equipment Loans not returned

Cost of item

Damage to library material

Cost of repair


Work-Study Opportunities

If you have been awarded work-study through the Financial Aid Office, consider an important job in the library.  The responsibilities of the Circulation Department are listed below; student assistants provide crucial services to the University family as they assist full-time staff performing library operations.

The primary public responsibilities of the Circulation Department include:

  • Documenting the availability of library materials

  • Creating and maintaining patron accounts

  • Creating and maintaining class reserve records

  • Retrieving Black Collection and reserve items for patrons

  • Inter-institutional borrowing/lending

  • Document delivery

  • Levying and collecting fines and charges

  • Maintenance of all stacks, except those in the Periodicals Department and Media/curriculum Services

  • Maintaining loan rules and other files

  • Opening and closing the library

  • Preparing and sending notices

  • Scheduling the use of the Night Study and Wesley Room

Archives Policies

Collection Emphasis:

The major emphasis of the archives collection at CSU is preserving the university’s official records.  The collection includes administrative records, minutes of the board of trustees, university publications, and photographs of university people, places, and events.

General Instructions for Archival Research:

Make an appointment and communicate your research interest in advance.  Appointments maybe made either by phone (937-376-6521) or e-mail (

Bring only necessary note-taking materials such as cards, notebooks, and laptops.

Understand that even though some material may be preserved, they may be too fragile to permit handling.

Photocopying is 10 cents per page.  Copy cards are not available

You must have written permission to reproduce photographs or other archival material.  There is a fee for commercial use of CSU archival material.