Steps in the hiring process
Students will complete the forms listed below to create a personnel file for the academic year. The packet is required before beginning employment on campus. All forms must be completed in Human Resources.
- OPERS: Ohio Public Employment Retirement System. The University does not deduct retirement from students during the school year unless the student works during the summer months and is not enrolled in summer school. If funds are taken during the summer, you may recoup the funds by contacting OPERS directly.
- Form I-9: The employee must complete Section 1 and the employer (the student employment coordinator) is responsible for completing Section 2. To complete the form, you will need to bring the following items to the HR Department when you fill it out.
- A valid form of picture ID (current driver's license, student card, or state-issued ID)
- Birth certificate or Social Security card
Note: You must present the original document because we cannot legally accept copies.
Step 1: The supervisor and selected student employee will begin the first step of the Electronic Personnel Action Form (EPAF) process and the student employment packet. Supervisors should check for the form link on the employee tab in Self-Service Banner.
If you do not have the link, please contact Charneka Whitfield at email@example.com and note Student Employment – EPAF Link Activation in the subject line. You will receive confirmation from the Office of Student Employment when the link is active.
Step 2: Enter the information into the EPAF system in Self-Service Banner. Be sure to save and submit the electronic form once the form is complete.
IMPORTANT: You should make sure the transaction status shows “Pending.” If your transaction status is “Waiting,” you have not fully submitted the EPAF.
Step 3: Visit your Originator Summary Queue often to find out the status of your EPAF. Once the transaction status is updated to “Completed,” you may contact your student employee with a start date. Please have your student check to ensure they have access to their timesheet. If not, please notify the Office of Student Employment immediately.
Instruction manuals for supervisors and students