The Federal Educational Rights and Privacy Act, generally known, as FERPA is a federal law designed to protect the privacy of a student’s educational records. Under the protection of FERPA, the University is NOT permitted to disclose information regarding your child’s educational record with anyone including parents, guardians and family members absent certain exceptions set forth in the law.
The provision on non-disclosure can be waived if the student signs an authorization granting the University permission to disclose to parents, or whomever else the student chooses, information regarding educational records and or other related matters. The authorization form is available during student orientation sessions or can be obtained from the Office of the Registrar.
The form may also be viewed and printed here: FERPA Consent To Release Form (PDF rev. 07/2018)
Please keep in mind that regardless of whether the student consents, the University will not provide any student passwords to anyone other than the student.
FERPA Frequently Asked Questions: Please click the question for the answer
The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the privacy of a student's educational records. Under FERPA, directory information may be publicly shared by the University, unless the student specifically requests that directory information not be released.
2. Who does FERPA aim to protect?
FERPA applies to students presently enrolled at Central State University (CSU), as well as former students and alumni, but it does not apply to applicants seeking admission to the institution.
3. If I am a parent of a college student, do I have the right to see my child’s education records, especially if I pay the bill?
As noted above, the rights under FERPA transfer from the parents to the student, once the student turns 18 years old or enters a postsecondary institution at any age. However, although the rights under FERPA have now transferred to the student, a school may disclose information from an “eligible student’s” education records to the parents of the student, without the student’s consent, if the student is a dependent for tax purposes. Neither the age of the student nor the parent’s status as a custodial parent is relevant. If a student is claimed as a dependent by either parent for tax purposes, then either parent may have access under this provision. Please note that the University will not disclose student passwords to anyone other than the student, regardless of consent.
4. Can a postsecondary institution disclose financial records of an eligible student with the student’s parents?
If the student is a dependent for income tax purposes, the institution may disclose any education records, including financial records to a student’s parents. If the student is not a dependent, then the student must generally provide consent for the school to disclose the information to the parents.
5. What if my child is a minor and he or she is taking classes at a local college while still in high school – do I have rights?
If a student is attending a postsecondary institution – at any age – the rights under FERPA have transferred to the student. However, in a situation where a student is enrolled in both a high school and a postsecondary institution, the two schools may exchange information on that student. If the student is under 18, the parents still retain the rights under FERPA At the high school and may inspect and review any records sent by the postsecondary institution to the high school.
6. May a postsecondary institution disclose to a parent, without the student’s consent, information regarding a student’s violation of an applicable law and University policy prohibiting of the use or possession of alcohol or a controlled substance?
Yes, if the student is under the age of 21 at the time of the disclosure. Also, if the student is a “dependent student” as defined in FERPA, the institution may disclose such information, regardless of the age of the student.
7. If my student is involved in an incident impacting the health and safety of them or others, is the university permitted to contact me?
The University may disclose student information to appropriate persons, including parents of a student, in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals.
8. What is considered directory information?
CSU has designated the following as directory information: name, degrees and awards received (including dates), address, CSU assigned email address, most recent previous educational institution attended, phone, participation in sports and activities, date of birth, class level, program of study, enrollment status (full/part-time), dates of attendance, and appropriate personal athletic statistical data.
9. What happens if a student requests that his/her directory information not be released?
No information will be released to any requestor, including insurance companies and prospective employers, without the expressed written consent of the student. Nor will the student's name be included in the published Dean's List, student directory, commencement brochure or any other institutional publication or press release.
10. How would a student provide written consent for someone to access their records?
They must submit a FERPA form in the Office of the Registrar indicating a particular, person, business, and/or organization can have access to their records. This form can be found in the Registrar Office or online at http://www.centralstate.edu/current/registrar/index.php?8-8
11. Who are "University officials"?
"University officials" are University employees with general or specific responsibility for promoting the educational objectives of the University or third parties under contract with the University to provide professional, business and similar administrative services related to the University's educational mission.
12. Do University employees have to obtain the student's permission before reviewing a student's educational record?
"University officials" are permitted access to student educational records without student consent as long as those officials have a "legitimate educational interest" in that student's record. Under those limited circumstances the student's permission is not required.
13. What constitutes "legitimate educational interest"?
According to the US Department of Education, a school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for CSU.
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