Student Employment

STUDENT

Step 1 of Hiring Process

Students will complete the forms listed below to create a personnel file for the school year.  The packet is required to be completed prior to beginning employment on campus. All forms must be completed in Human Resources.

• OPERS - Ohio Public Employment Retirement System.  The University does not deduct retirement from students during the school year unless the student works during the summer months and is not enrolled in summer school.  If funds are taken during the summer you may recoup the funds by contacting OPERS directly.
• Form I - 9 - The employee must complete Section 1 and the employer (the student employment coordinator) is responsible for completing Section 2.  In order to complete the form the following items will need to be with you at the time of form completion:
  • A valid form of picture ID (Current License, Student Card, State Issued ID)
  • Passport
  • Birth Certificate or Social Security Card

Please note that it must be the original document seeing as legally we are unable to accept copies.

Go to YouTube for a short video about completing the I-9 Form, or click here for instructions.

SUPERVISOR

Step 1 of the Hiring Process

Supervisor and selected student employee will begin the first step of the E.P.A.F. process and the Student Employment packet.  As a supervisor, check for the Electronic Personnel Action Form link on the Employee tab in Self-Service Banner.  If you do not have the link, please send a request to Dana Frisco at hr@centralstate.edu note Student Employment – EPAF Link Activation in subject line.  You will receive confirmation from the Student Employment office once the link is active.

Step 2 of the Hiring Process

Enter the information into the E.P.A.F system in Self-Service Banner.  To complete the process be sure to save and submit the electronic form once the form is complete. Important Note:  You should make sure the Transaction Status shows “Pending.”  If your transaction is “Waiting” then you have not fully submitted the E.P.A.F. 

Step 3 of the Hiring Process

Visit your Originator Summary Queue often to find out the status of your E.P.A.F.  Once the Transaction Status is updated to “Completed” you may contact your student employee with a start date.  Please have your student check to ensure they have access to their timesheet.  If not, please notify the Student Employment office immediately.

O:  937-376-6546
E:  hr@centralstate.edu

Self-Service Banner Link here

Instruction Manuals for Supervisors & Students

• Student Employment Training Presentation (PPT)
• Student Payroll Schedule