Communications to Faculty – March 2020

Dear Faculty,
The University has secured Microsoft Teams to provide unlimited teleconferencing capabilities with your students via web or mobile app.  Although the University uses Zoom in some instances, Microsoft Teams is the recommended software for collaboration with your students.



Dear Faculty,
Just a reminder that teaching and advising are essential to fulfilling the mission of the University.  Article 9.2 of the agreement between CSU and AAUP states that the faculty’s professional responsibilities include:

a.   Teaching and/or providing instructional support in a variety of manners, settings, and times;

b.   Academic advising; and mentoring students;

c.    Engaging in research, publication, and creative activities

In addition, Appendix F (Distance Learning Policy) states that faculty teaching at a distance are responsible for course content and other functions done in traditional courses.  Importantly, faculty must also respond to students in a timely manner (36 hours).

All the above functions can be fulfilled during these challenging times. Please use Schoology and other tools to deliver your courses. Contact your students and schedule virtual office hours when they may receive your assistance if they are experiencing difficulties in adapting to digital learning. We have created this link where students may obtain the necessary information to login to Schoology and find help through other links that provide learning resources and support: .

The Registrar requested feedback on student attendance, but not all faculty complied. Please make sure that you provide the Registrar with the students that have failed to attend your classes, information she requested last Friday. The Undergraduate Student Success Center, TRIO programs, and other personnel are conducting a Call-a Thon for students who have failed to sign to Schoology or have not submitted assignments. 

Mondays seem to be a very popular day for meeting your classes in Schoology. This system can be down when too many users are present at the same time. Try to stagger your meetings throughout the rest of the week. We ask you to be empathetic to students in a transition period were they must move into a learning medium that might still be unfamiliar to them. For any technical assistance encourage them to reach out to CITI.

I want to underscore the commitment that our mission requires to connecting with students, preparing them for the workforce, and continuously improving our teaching strategies to contribute to student success.


Dear Faculty,
Feel free to join this interactive forum and listen to what our colleagues across this nation have to share  in meeting the demands of research, teaching , and digital learning.

Faculty Resilience and the Coronavirus
Friday, March 27, 2020  | 2 a.m. EDT - 11 a.m. PDT

Join us for the second installment of our weekly interactive forum as we continue to discuss how faculty can continue to teach, conduct research, and work together in an unprecedented time.

In this session, we’ll explore how to enjoy, not just endure, teaching online, and how to manage workloads while working remotely.

This forum will include Flower Darby, director of teaching for student success at Northern Arizona University and author of the recent article, “How to Recover the Joy of Teaching After an Online Pivot”. It'll also include Joy Connolly, president of the American Council of Learned Societies, who will discuss how scholarship may change in this difficult period. The session will be hosted by Ian Wilhelm, a Chronicle editor, and Bryan Alexander, a leading higher ed thinker and futurist.

Please bring your questions to ask at the event or share them beforehand by emailing

If you’re just catching up, you can register to watch week one on-demand here.

Space for this live event is limited.

Complete your registration now to secure a spot.


Dear Faculty,
The following resources were made available on a webinar sponsored by APLU. I have included links to the University of North Carolina resources with the attached word document. You can also access other resources through links from the University of Hawaii. The information provides multiple resources and plans for consideration when providing instruction in an emergency  situation.

Moving to Alternative Instructional Formats (UNC System)

Remote instruction During an Emergency-University of Hawaii

University of Hawaii Link 1

University of Hawaii Link 2

Suddenly Teaching Online? Free Resources to Help Faculty Affected by Coronavirus Linked-In

Linkedin Link 1



Dear Faculty,
Just a reminder that you should continue to take attendance during your delivery of instruction.
This link will provide you with the instructions in Schoology: Schoology Link 1

If you experience any difficulties, please reach out to Dr. Medastin at CITI for assistance.


Dear Faculty,
I hope you are looking forward to utilizing our digital format instruction platform beginning tomorrow March 23. If you are still having difficulty navigating Schoology, please contact Dr. Medastin or Tina Jones at or You can also sign directly to CITI’s website at: Please follow the instructions provided by the Registrar’s Office by verifying course attendance. You must enter and update attendance for all students in each class that you are assigned no later than Friday, March 27, 2020 at noon via your MYCSU portal. You will find additional  instructions are at the end of this communication.
I want to share additional free  supporting instruction that can assist with your digital lessons free of charge by Arizona State University . One particular platform that is extremely useful includes Smart Courses, a series of digital learning experiences, lessons, textbooks and supplementary readings that promote active learning. Instructors may obtain tools to track student outcomes and can customize content free of charge.  In the Smart Sparrow platform, you can find course content in many of the STEM disciplines such as Biology, Anatomy, Physiology, Introduction to Chemistry and online chemistry labs. In the Humanities and Social Sciences there is an English Composition course with an Open Active Textbooks and a series of OER tools, lessons, and textbooks. The offering is in Beta and no-cost at This will be extremely useful for supporting student learning.
If you experience difficulty in the technical field, please reach out to Dr. Medastin. All other issues related to academics, please contact your chairs.
We are looking forward to this new phase of digital learning.

Instructions for Taking Attendance

1. Log into the Ellucian Portal

a. USER ID: Employee # (all 9 digits) Check your Id to obtain your number.

b. Pin: DOB (MMDDYY)

2. Choose the faculty services tab-> Your Faculty Access to Self-Service Banner ->Choose “Mid Term grades”-> Choose the term and the section

3. You must enter the date the student first attends in the LAST ATTEND DATE column.  Do not enter a date for students who never attended.

4. If the student DOES NOT show, enter a 0 in the ATTEND HOURS column.  Once you have entered a 0, if the student shows up for class, please update the portal by removing the 0 and entering the first date of attendance. DO NOT ENTER ANYOTHER NUMBER THAN 0.

5. If you are teaching a class with a lab enter attendance for both class and lab.

Very important:

• Attendance taken in Schoology does NOT filter over to Banner for reporting purposes.

• Every student should have either a LAST ATTEND DATE or ATTEND HOURS but not both!

• ONLY a 0 should be entered in the ATTEND HOURS column if a student never attended class.

• If you entered a 0 for a student, and they start to attend please correct your previous entry as it will cause the students financial aid not to be disbursed. 

•  For additional help, please contact the Helpdesk at (937) 376-6476.  For questions feel free to email  the Registrar at


Dear Faculty,
Carpe Diem! Attached please find a new pdf version for signing into Schoology. The original had dates that are no longer relevant.  The use of Schoology will remain our main vehicle of instruction for the rest of the term. The CSU Public Relations Office has also posted the updated version of the pdf in social media and on the University web. We want to thank them for their efforts.
On another note, I want to personally thank the 47 faculty members who attended the Schoology Crash course provided by CITI this week. Your commitment is admirable. A video link of the training will be shared at the end of this message.

Forgot or lost a textbook, don’t worry! VITAL Source is providing e-Book free access to students and faculty until May. This is available to anyone with a Central State school-issued email address who is currently enrolled in a spring 2020 semester-based course at CSU. If a user previously purchased a printed textbook or borrowed one from a friend, they can access the e-Book version provided they are in a SP20 semester-based course at CSU. Depending on the publisher, some textbooks will not be available.  Students can go to and create an account or login with their CSU email address. Once there, they can click the Explore tab and browse/search for their books in use. They can add up to seven titles for use through May 25. Faculty should pass along the VitalSource Helps link to all their current semester-based students plus the FAQ link and let them know they can access a free eBook for their current classes in many/most instances. Faculty can also login with their faculty CSU email address to access as well. Instructions for students and faculty are at this link:

Many of our colleagues have shared excellent resources to continue our efforts in providing students with quality instruction. One excellent source can be found at this link, ACUE ONLINE TEACHING TOOLKIT. The resources will assist you in the transition to digital instruction. These resources apply to the humanities as well. For those of you in the STEM field, you can still take advantage of resources specifically for courses with labs, Yes, lab work can also be done virtually.

Texas Instruments provides six months free for calculator based activities. In addition, Teaching Strategies and Tools Supporting Scientific Teaching Principles provide multiple resources for learning community activities, lectures and dozens of strategies and tools that can be adapted to the sciences and the humanities.
Don’t forget that CITI has posted a Crash Refresher course for Schoology. You may access this video at this link:


Dear Faculty,
Listed below are resources that will help you to jumpstart your skills in remote learning if you have not been active. Be aware that students will claim that they do not have the internet to access Schoology; however, students can download and app if they have a phone by going to the App Store (IOS) and Google Play (Android). Please remind them that they need to select Central State University as their institution. Also,  please recommend the use of free laptops in the local libraries. The last resource listed on this page provides how students may access internet services at a low price.
We will continue forward information to assist you in the delivery of courses. If you have any technical questions, please reach out to Dr. Medastin (JJ),, 937- 376-6302. Information about Crash courses was mailed to you recently and attached as a document in this communication.

Introduction to Schoology
A brief tutorial can be viewed at

Going Online in a Hurry

Academic Continuity: Making a Rapid Transition to Online Teaching

Pedagogical Practice

Are There Programs Available to Help Make Internet Service More Affordable?


Dear Faculty,
CITI will be conducting crash courses for those of you who have not been active in utilizing Schoology.  Below please find the schedule.

Schoology Emergency Crash Courses
The Center for Instructional Technology (CITI) staff will host multiple Schoology workshops as follows:

Monday, March 16, 2020

1. 10am – 12pm

2. 2 pm – 4 pm

3. 4 pm – 6 pm

4. 6 pm – 8 pm

Tuesday, March 17, 2020

1. 10am – 12pm

2. 2 pm – 4 pm

Wednesday, March 18, 2020

1. 2 pm – 4 pm

Methods to receive instruction:

1. Face to Face: Top floor of the Ward Center during the above times

2. Online: Zoom Video Conferencing

a. Join with Meeting ID# 878-593-2361

If, for any legitimate reasons, you are unable to attend any of the above sessions, refer to the online learning website ( beginning on Tuesday, March 17, click on Schoology and select the recorded session link from the menu.


Subject: Semester Schedule Changes
Dear Faculty
Central State University will be conducting classes remotely and online for the two weeks (March 23 to April 4) following spring break.
The suspension of face-to-face classes and transition to online learning maintains instructional continuity for students so that semester courses can be completed.  To prepare for this transition, faculty are advised to comply with the following:

• Faculty who have not had training in the Schoology, CSU’s online learning management system, must attend mandatory training the week of Spring Break (March 16-20).  Specific days and times will be forthcoming from CITI. 

• Faculty who need assistance with adding content to Schoology (converting paper tests to online, converting Word documents to PDF, etc.) should contact Dr. Medastin at 937.376.6302.

• Faculty must prepare a delivery plan for all classes that currently are not offered online.  The plan must describe how you intend to move content online, including assessments, discussions, presentation, etc.  For example, will you hold weekly live sessions using video conferencing, use the Schoology discussion board to replace in-class discussion, require additional work to substitute for planned in-class activities, etc.? Submit this plan to your Department Chair by Friday, March 13.

Note: If you are teaching a course that requires physical presence such as live performances, physical activity classes, laboratories, etc., you will receive further direction from your Department Chair.
Faculty should inform Dr. Medastin if they need a computer to work from home. Faculty are encouraged to use their personal laptops as there are limited laptops available through CITI.

• Faculty must check CSU email and respond to students at a minimum every 36 hours, but preferably more frequently.

• Faculty must maintain virtual office hours (i.e. in Schoology, Zoom, Skype, email) to assist students remotely (post these hours in Schoology and inform your Department Chair).

• Faculty will receive further information from the Registrar regarding submission of midterm grades.

• During this remote teaching modality, it is recommended that there is some type of weekly assessment provided so that there will be enough assessments for final grades.

Attached please find a basic guide, links and tools to assist you in preparation for teaching online and the use of Schoology.

At this time, we anticipate resuming face-to-face classes on campus April 6. However, as new details unfold, we will keep you posted with updates and further guidance. The attached document includes the resources available to you for online instruction.