Central State University
National Alumni Association
Adopted May 4, 2007
Amended July 18, 2009
Amended June 12, 2010
Amended June 29, 2013
Amended October 10, 2015
Amended June 30, 2018
Association Membership and Dues
Section 1. Persons who hold degrees, diplomas, or certificates from the University who have attained at least twelve semester hours, or its equivalent, and met the financial requirements as established by the Board of Directors and are not currently enrolled in the university are eligible to be members of the Association.
Section 2. There shall be Four Classes of members;
Section 3. Dues. There shall be no dues required for membership in The Association. Rights and privileges reserved for dues-paying members are listed in Section 4, below.
Section 4. Membership Privileges
Section 5. Contributions and Gifts
Section 1. Establishment and Fees
Section 2. Participation
Board of Directors
Section 1. A Board of Directors and the officers of the association shall manage the business of this association. The Board shall consist of at least 12 but not more than 22 members. At least one of the directors elected shall be a resident of the state of Ohio and a citizen of the United States.
Section 2. The Board will be structured through its elections so that approximately one-third rotate off each year to provide for continuity. Members of the Board of Directors will not be eligible for election to more than two consecutive terms (officers 2 years), (directors 3 years).
Section 3. The Board of Directors may act through the Executive Committee, which is comprised of the officers of the Association and the Director of Alumni Relations.
Section 4.The Board of Directors shall have the control and management of the affairs and business of this association. Such Board of Directors shall only act in the name of the Association when it shall be regularly convened by its chairman after due notices to all the directors of such meeting.
Section 5. One-third of the board members shall constitute a quorum.
Section 6. Each director shall have one vote and proxy may not do such voting
Section 7. The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary.
Section 8. Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the term.
Section 9. The President of the Association by virtue of his/her office shall be Chairman of the Board of Directors.
Section 10. Removal of Directors.
Section 1. Elected Officers. The elected officers of The Association shall be a President, 1st Vice-President, 2nd Vice-President, Secretary and Treasurer.
Section 2. Members of the Board. Elected Officers of the Board of Directors shall be elected for a 2 year term. Officers of the board may serve two consecutive (2) year terms if elected.
Section 3. Appointed Positions. The appointed positions of The Association shall be a Sergeant-At-Arms, Chaplain, Parliamentarian, Financial Secretary, and the chairperson of the Council of Presidents.
Section 4. Eligibility
A. Elected and appointed officers shall be Regular members.
B. Only persons holding a degree from the University may qualify for the elected or
appointed positions of the Association.
Section 5. Vacancy in Office. A vacancy in any elective office other than that of President that has been duly filled via election process shall be filled through an appointment by the President until the next election.
Section 6. Duties of Officers. Officers shall perform the duties provided in this section and such other duties as are prescribed for the office in this Constitution and in the adopted parliamentary authority.
A. The President Shall:
1. Preside at all meetings of The Association, the Board of Directors
and the Executive Committee.
2. Be responsible for overseeing the business of the Association.
3. Appoint all committees, except the Nominating Committee, with the advice
consent of the Board of Directors.
4. Shall be an ex-officio member of all committees, except the Nominating
5. The immediate Past President must have been elected and served his/her
full term to qualify for CSU-NAA Board membership. This person must be
elected and served a full term to be eligible to continue serving on the
CSU-NAA Board for two years with the right to vote.
B. The 1st Vice-President shall:
1. Assume the duties of the President in the absence or inability of the
President to serve.
2. Perform such duties as prescribed by the President, Board of Directors and
the National Alumni Association.
C. The 2nd Vice-President shall:
1. Assume the duties of the President in the absence or inability of the
President and 1st Vice-President to serve.
D. The 3rd Vice-President shall be the current President of the Senior
Class and shall only represent the student body on the Board of
E. The Secretary shall:
1. Record the minutes of all meetings of The Association and the
Board of Directors.
2. Cause the minutes of these meetings to be mailed/emailed to all members
of the Board of Directors.
3. Cause that a summary of the activities of the Board of Directors are
Mailed/emailed to Chapter Presidents and contact persons.
4. Notify members of the Board of Directors who are declared inactive
and when their positions have been declared vacant.
F. The Treasurer shall:
1. Be custodian of all funds of the Association.
2. Keep an accurate record of all funds received and disbursed.
3. Make financial reports to the Board of Directors.
4. Submit the books and records for audit on instructions of the Board of
5. Submit a financial report to the members at the Homecoming Meeting and
an audited report at the Annual Meeting.
6. Be bonded in an amount determined by the Board of Directors.
7. Serve as the chair of Budget and finance and a member of the Fund
G. The Sergeant-at-Arms shall assist in preserving order in meetings.
H. The Chaplain shall be responsible for the religious aspects of the
J. The Financial Secretary shall:
1. Serve as a liaison between the Board of Directors and the CSU
Foundation, and the Account Manager/Director of Alumni Relations in all matters pertaining to finances.
2. Keep a record of matching funds applications submitted to the
Alumni office and/or the Foundation office.
3. Keep an active record of all funds received and disbursed.
4. Submit detailed financial reports to the Board of Directors and the National
Alumni Association at its regular meetings.
5. Assist the Treasurer in submitting the books and records for audit.
DIRECTOR OFALUMNI RELATIONS
Section 1. Director of Alumni Relations. The Director of Alumni Relations shall be appointed by the President of the University with the advice of the Board of Directors of this Association, and shall:
A. Be the Executive Director of the Association.
B. Provide to the President of the Association a list of any members of the Board of
Directors who have not maintained Regular active eligible membership.
1. This list must be provided before January 15th.
2. The member(s) shall be notified of their status.
C. Be responsible for carrying out the programs of the Association as
approved by the Board of Directors.
E. Be responsible for maintaining a list of all financial members.
F. Be responsible for providing a list of all financial members to the host
Chapter of the Annual Meeting.
G Be the Account Manager for alumni funds contributed to the CSU
National Alumni Association.
The annual membership meeting of this Association shall be held during the Off-Campus Conference Given an out of state chapter desires to host, each and every year during the month and date that is set by the Board of Directors of the Association.
The Secretary shall cause to be mailed to every member in good standing at his/her address as it appears in the membership roll book in this association a notice telling the time and place of such annual meeting.
Section 1. Types of Meetings (National Alumni Association)
A. There shall be two types of regular meetings.
1. The Annual Meeting, under the direction of the Board of Directors.
2. Homecoming Meeting.
B. Other meetings may be called by the President, a majority of the Board
of Directors or 10 financial members.
Section 2. Quorum. Two Elected Officers and ten voting members shall constitute a quorum at all meetings of The Association.
Section 3. Order of Business
1. Call to Order
2. Roll Call
4. Reading of the Minutes
5. Treasurer’s Report
6. President’s Report
7. Director’s Report
8. Committee Reports
9. Chapter Report
10. Old Business
11. New Business
Section 1. Standing. The Standing Committees shall be Budget and Finance, Constitution, Annual Meeting, Fund-Raising, Legislative Awareness, Membership, and Homecoming
Section 2. Special. Special Committees that are needed to carry out the business of The Association.
Section 3. Duties
A. The Budget-Finance Committee shall:
1.Be composed of the Treasurer as Chairman, the President, Financial
Secretary, 1st, 2nd, and 3rd Vice-Presidents.
2.Have general supervision of all administrative and operative finances
Of The Association, subject to approval of the Board of Directors.
B. The Constitution Committee shall:
1. Be composed of a chairman and at least four members.
2. Review all amendments submitted in accordance with ARTICLE XII and
edit for composition.
3. Consolidate similar amendments for joint proposals.
4. Have the right to originate amendments.
5. Submit proposed amendments to the constitution as provided in ARTICLE
XII together with committee recommendations.
6. In the event a revision is authorized, prepare and submit the revision to the
membership according to ARTICLE XII.
C. The Membership Committee shall:
1. Be composed of the 2nd vice president as chair and at least two members.
2. Assist the Director of Alumni Relations in the development and planning of
D. The Annual Meeting Committee shall:
1. Be composed of the members of the Board of Directors, as appointed by
the president, host chapter members and/or representatives of the Host
City and the immediate past host city chairperson.
2. Present the budget of the conference to the Board of Directors for
3. Be responsible for the activities of the Annual Meeting.
4. Coordinate all activities of the Annual Meeting with the Director of Alumni
Relations, Alumni President and the University President
5. Present a fiscal report to the Board of Directors prior to the next meeting of
the National Alumni Association.
E. The Homecoming Committee shall:
1.Be composed of members of the board and the director of alumni relations
with the chair being appointed by the president. The chair may add to the
committee by creating sub committees or recruiting alums with needed skill
2.Develop and present to the NAA Board a proposed schedule of events and
the detailed budget associated with each event to include proposed
F. The Legislative Awareness Committee shall:
Be composed of members of the board one of which must live in Ohio with
the chair being appointed by the president. This committee stays abreast of
and reports on legislation, both State and Federal, which may have an
effect on the University. The committee also explores and recommends
positions that the Association should take on various legislative and/or
G. The Fund Raising Committee Shall:
1.This committee is composed of members of the board with the chair being
appointed by the president. The chair may add to the committee by
creating sub committees or recruiting alums with needed skill sets.
2. Plan and prioritize the Association’s fundraising initiatives and ensure
that these initiatives are aligned with the Association’s fundraising goals .
Section 1. Kind of Votes.
Voice. Voting shall take place by voice at all meetings except for the election of officers and directors.
Ballot. When electing officers and directors, ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.
1. At all votes by ballot the chairman of such meeting shall, prior to the
commencement of balloting, appoint a Tellers Committee of at least three
who shall act as “Inspectors of Election”. Consequently no inspector of
election, or member of the Tellers Committee shall be a candidate for office
or shall be personally interested in the question voted upon. This
committee shall, at the conclusion of such balloting, certify in writing to the
Chairman the results and the certified copy shall be physically affixed in the
minutes of that meeting.
Electronic. When a face-to-face meeting is not possible and votes are taken by
mail, phone, fax, or e-mail, with written verification of the vote shall be provided
for the minutes.
Nominations and Elections
Section 1. Nominations
A. A Nominating Committee of three or more persons shall be selected by
the Board of Directors, one of who shall be a member of the Board.
B. Nominations may be made by any Chapter or member(s) of The Association,
to the Nominating Committee. The Committee will ensure all candidates are
properly vetted and are eligible per CSU NAA by-law standards.
C. The Nominating Committee shall submit at least one name for each office to
be filled given sufficient qualified nominees exist.
D. A person can only serve in one capacity and the nominating Committee shall
Slate an individual to only one office/position. Nominations must be
postmarked no later than January 31st of the election year.
Section 2. Election
D. A majority of votes shall determine who shall be elected.
By-Law Ten Amendments
These By Laws may be amended at the Annual meeting of the Association or any association meeting called for that purpose, by a majority of those present at such
meetings, provided that written notice of said meeting shall have been sent to the membership at least thirty (30) days prior to date of meeting, which notice shall include the