NAA By-Laws

By-Laws of The Central State University
National Alumni Association

Adopted May 4, 2007

Amended July 18, 2009

Amended June 12, 2010

Amended June 29, 2013

ARTICLE I. NAME

 

  1. The name of this organization shall be THE CENTRAL STATE UNIVERSITY NATIONAL ALUMNI ASSOCIATION ( herein referred to as The Association).

 

  1. The association may at its pleasure by a vote of the membership body change its name.

 

 

ARTICLE II. PURPOSE

 

The purpose of this association shall be to foster a spirit of loyalty and commitment among the alumni and students of Central State University, to encourage and coordinate activities of alumni in the general welfare of Central State University, to cooperate with the University, to strengthen the relationships between the alumni and the University, and to support the continued growth and development of the University.

 

 

ARTICLE III. MEMBERSHIP

 

Section 1. Classification. There shall be the following classifications of members.

A.  Life. Persons who hold degrees, diplomas, or certificates from the

University who have attained at least sixteen quarter hours, or its

equivalent, and met the financial requirements as established by the

Board of Directors and are not currently enrolled in the university are

members of the Association.

B  Regular. Persons who hold degrees, diplomas, or certificates from the

University who have attained at least sixteen quarter hours, or its

equivalent, and are not currently enrolled in the University; are

members of The Association.

  1. C. Associate. Current and former faculty members, administrative

officers, and staff of the University, the spouses and children of    alumni,  friends or former students of the University who are not eligible for regular membership and wish to become members.

  1. D. Honorary. Others designated as members at any time by the Board of

Directors of the Association.

 

Section 2. Dues. There shall be no dues requirement for membership in The Association.  Rights and privileges reserved for dues-paying members are listed in Section 3, below.

 

Section 3. Membership Privileges

  1. Financial Life Member. Upon receipt of the annual payment specified in Sub section C, members shall be entitled to the following:
    1. Life Membership card, Life Member Pin, and Certificate
    2. Have the right to vote on all matters coming before The Association.
    3. Have the right to seek elections as an officer or member of the Board of Directors of The Association.
    4. Receive Alumni Journals and newsletters (Electronically).
    5. Wavier of admission to designated alumni events, (w/Life Membership Card).
    6. The payment of Life Membership dues does not relieve the responsibility of one to be financial with his/her local chapter.
    7. Other privileges as designated by the Board of Directors.
  2. Financial Member. Upon receipt of the annual payment specified in

Sub section C, members shall be entitled to the following:

  1. Regular Membership card
  2. Have the right to vote on all matters coming before The Association.
  3. Have the right to seek elections as an officer or member of the Board of Directors of The Association.
  4. Receive Alumni Journals and newsletters (Electronically).
  5. Other privileges as designated by the Board of Directors.
  6. Dues and Fees shall be recommended by the Board of Directors and approved by the membership at the Annual Meeting.  Notice of changes in the dues structure shall be circulated with the notice of the Annual Meeting.
  7. Collection of Dues. Dues shall be collected year round from January 1 through December 31 of each calendar year.  However, in order to be eligible to vote or run for an elected office at the Annual Meeting, dues must be received by March 31st of that year.

 

Section 4. Contributions and Gifts

  1. Each member is encouraged to make an annual contribution to the

Alumni Association and/or the University.

  1. Annual giving shall be from January 1 through December 31 of each

Calendar year.

  1. Gifts may be given as unrestricted or restricted to the donors area of

choice.

  1. Alumni may will a gift or donation from an estate plan.
  2. Donations made to the CSU Foundation may be eligible for a tax deduction.
  3. Contributions and gifts made to the University, CSU Foundation, or The Association, may not be used for payment of alumni dues.

 

 

ARTICLE IV. MEETINGS

 

The annual membership meeting of this Association shall be held during the Off-Campus Conference each and every year during the month and date that is set by the Board of Directors of the Association.

 

The Secretary shall cause to be mailed to every member in good standing at his/her address as it appears in the membership roll book in this association a notice telling the time and place of such annual meeting.

 

Section 1. Types of Meetings (National Alumni Association)

  1. There shall be two types of regular meetings.
    1. The Annual Meeting, under the direction of the Board of Directors.
    2. Homecoming Meeting.
  2. Other meetings may be called by the President, a majority of the Board

of Directors or 10 financial members.

 

Section 2. Quorum. Two Elected Officers and ten voting members shall constitute a quorum at all meetings of The Association.

 

 

ARTICLE V. VOTING

 

Section 1. Kind of Votes.  At all meetings, except for the election of officers and directors, all votes shall be by voice.  For the election of officers and directors ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.

 

At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors.

 

At all votes by ballot the chairman of such meeting shall, prior to the commencement of balloting, appoint a Tellers Committee of at least three who shall act as “Inspectors of Election” and who shall, at the conclusion of such balloting, certify in writing to the Chairman the results and the certified copy shall be physically affixed in the minutes of that meeting.

 

No inspector of election, or member of the Tellers Committee shall be a candidate for office or shall be personally interested in the question voted upon.

 

Section 2. Voting. . When a face-to-face meeting is not possible and votes are taken by mail, phone, fax, or e-mail with written verification of the vote being provide for the minutes.

 

 

ARTICLE VI. ORDER OF BUSINESS

 

  1. Call to Order
  2. Roll Call
  3. Invocation
  4. Reading of the Minutes
  5. Treasurer’s Report
  6. President’s Report
  7. Director’s Report
  8. Committee Reports
  9. Chapter Report
  10. Old Business
  11. New Business
  12. Adjournment

 

ARTICLE VII. BOARD OF DIRECTORS

 

Section 1. A Board of Directors and the officers of the association shall manage the business of this association.  At least one of the directors elected shall be a resident of the state of Ohio and a citizen of the United States.

 

Section 2. The directors to be chosen for the ensuing year shall be chosen at the annual meeting of the association in the same manner and style as the officers of this association and they shall serve for a term of: (officers 2 years), (directors 3 years).

 

Section 3. The Board of Directors shall have the control and management of the affairs and business of this association.  Such Board of Directors shall only act in the name of the association when it shall be regularly convened by its chairman after due notices to all the directors of such meeting.

 

Section 4. One-third of the board members shall constitute a quorum.

 

Section 5. Each director shall have one vote and proxy may not do such voting.

 

Section 6. The Board of Directors may make such rules and regulations covering its meetings as it may in it’s discretion determine necessary.

 

Section 7. Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the term.

 

Section 8. The President of the association by virtue of his/her office shall be Chairman of the Board of Directors.

 

Section 9. A director may be removed when sufficient cause exists for such removal.  The Board of Directors may entertain charges against any director.  A director may be represented by counsel upon any removal hearing.  The Board of Directors shall adopt such rules for this hearing, as it may in its discretion consider necessary for the best interests of the association.

 

 

ARTICLE VIII. OFFICERS

 

Section 1. Elected Officers. The elected officers of The Association shall be a President, 1st Vice-President, 2nd Vice-President, Secretary and Treasurer.

 

Section 2. Members of the Board.  Members of the Board of Directors shall be elected for a 3 year term.  Board of Directors may serve two consecutive (3) year terms if elected.

 

Section 3. Appointed Positions. The appointed positions of The Association shall be a Sergeant-At-Arms, Chaplain, Parliamentarian, Financial Secretary, and the chairperson of the Council of Presidents.

 

Section 4. Eligibility

  1. Elected and appointed officers must be Regular, financial members.
  2. Only persons holding a degree from the University may qualify for the elected or appointed positions of The Association.

 

Section 5. Vacancy in Office. A vacancy in any elective office other than that of President that has been duly filled via election process shall be filled through an appointment by the President until the next election.

 

Section 6. Duties of Officers. Officers shall perform the duties provided in this section and such other duties as are prescribed for the office in this Constitution and in the adopted parliamentary authority.

  1. The President Shall:
    1. Preside at all meetings of The Association, the Board of Directors

and the Executive Committee.

  1. Be responsible for overseeing the business of The Association.
  2. Appoint all committees, except the Nominating Committee, with the advice consent of the Board of Directors.
  3. Shall be an ex-officio member of all committees, except the Nominating Committee.
  4. The immediate Past President of the CSU-NAA shall be a member of the CSU-NAA Board for two (2) years and shall have the right to vote.
  5. The 1st Vice-President shall:
    1. Assume the duties of the President in the absence or inability of the President to serve.
    2. Perform such duties as prescribed by the President, Board of Directors and the National Alumni Association.
  6. The 2nd Vice-President shall:
    1. assume the duties of the President in the absence or inability of the

President and 1st Vice-President to serve.

  1. The 3rd Vice-President shall be the current President of the Senior

class and shall only represent the student body on the Board of

Directors.

  1. The Secretary shall:
    1. Record the minutes of all meetings of The Association and the

Board of Directors.

  1. Cause the minutes of these meetings to be mailed to all members

of the Board of Directors.

  1. Cause that a summary of the activities of the Board of Directors are

mailed to Chapter Presidents and Contact persons.

  1. Notify members of the Board of Directors who are declared inactive

and when their positions have been declared vacant.

F. The Treasurer shall:

  1. Be custodian of all funds of The Association.
  2. Keep an accurate record of all funds received and disbursed.
  3. Make financial reports to the Board of Directors.
  4. Submit the books and records for audit on instructions of the Board of Directors.
  5. Submit a financial report to the members at the Homecoming Meeting and an audited report at the Annual Meeting.
  6. Be bonded in an amount determined by the Board of Directors.
  7. Serve as the chair of Budget and finance and a member of the Fund Raising Committee.

G. The Sergeant-at-Arms shall assist in preserving order in meetings.

H. The Chaplain shall be responsible for the religious aspects of The

Association.

  1. The Parliamentarian shall advise the President, other officers, committees, and members on matters of parliamentary procedures.
  2. The Financial Secretary shall:
    1. Serve as a liaison between the Board of Directors and the CSU

Foundation, and the Account Manager/Director of Alumni Relations in all matters pertaining to finances.

  1. Keep a record of matching funds applications submitted to the

Alumni office and/or the Foundation office.

  1. Keep an active record of all funds received and disbursed.
  2. Submit detailed financial reports to the Board of Directors and the National Alumni Association at its regular meetings.
  3. Assist the Treasurer in submitting the books and records for audit.

 

 

ARTICLE IX. DIRECTOR OFALUMNI RELATIONS

 

Section 1. Director of Alumni Relations. The Director of Alumni Relations shall be appointed by the President of the University with the advice of the Board of Directors of this Association, and shall:

  1. Be the Executive Director of The Association.
  2. Provide to the President of The Association a list of any members of the Board of Directors who have not maintained Regular active eligible membership.

1.This list must be provided before January 15th.

2.The member(s) shall be notified of their status.

  1. Be responsible for carrying out the programs of The Association as

approved by the Board of Directors.

  1. Be responsible for developing, compiling and distributing the Alumni

Journal to all members of The Association.

  1. Be responsible for maintaining a list of all financial members.
  2. Be responsible for providing a list of all financial members to the host

Chapter of the Annual Meeting.

  1. Be the Account Manager for alumni funds contributed to the CSU

Foundation

 

ARTICLE X. COMMITTEES

 

Section 1. Standing. The Standing Committees shall be Budget and Finance, Constitution, Annual Meeting, Fund-Raising, Legislative Awareness, Membership, and Homecoming.

 

Section 2. Special. Special Committees that are needed to carry out the business of The Association.

 

Section 3. Duties

  1. The Budget-Finance Committee shall:
    1. Be composed of the Treasurer as Chairman, the President, Financial Secretary, 1st, 2nd, and 3rd Vice-Presidents.
    2. Have general supervision of all administrative and operative finances of The Association, subject to approval of the Board of Directors.
  2. The Constitution Committee shall:
    1. Be composed of a chairman and at least four members.
    2. Review all amendments submitted in accordance with ARTICLE XII and edit for composition.
    3. Consolidate similar amendments for joint proposals.
    4. Have the right to originate amendments.
    5. Submit proposed amendments to the constitution as provided in ARTICLE XII together with committee recommendations.
    6. In the event a revision is authorized, prepare and submit the revision to the membership according to ARTICLE XII.
  3. The Membership Committee shall:
    1. Be composed of the 2nd vice president as chair and at least two members.
    2. Assist the Director of Alumni Relations in the development and planning of membership campaigns.
  4. The Annual Meeting Committee shall:
    1. Be composed of the members of the Board of Directors, as appointed by the president, host chapter members and/or representatives of the Host City and the immediate past host city chairperson.
    2. Present the budget of the conference to the Board of Directors for approval.
    3. Be responsible for the activities of the Annual Meeting.
    4. Coordinate all activities of the Annual Meeting with the Director of Alumni Relations, Alumni President and the University President.
    5. Present a fiscal report to the Board of Directors prior to the next meeting of the National Alumni Association.
  5. Homecoming Committee
  6. The Legislative Awareness Committee
  7. The Fund Raising Committee

 

ARTICLE XI. NOMINATIONS AND ELECTIONS

 

Section 1. Nominations

  1. A Nominating Committee of three or more persons shall be selected by

the Board of Directors, one of who shall be a member of the Board.

  1. Officers and Board members shall be financial members of The

Association.

  1. Nominations may be made by any Chapter or member(s) of The

Association, to the Nominating Committee.

  1. The Nominating Committee shall submit at least one name for each office to be filled.
  2. A person can only serve in one capacity and the nominating Committee shall slate an individual to only one office/position.
  3. Nominations must be postmarked no later than January 31st of the

election year.

 

Section 2. Election

  1. The names and pictures of those nominated, along with ballots, shall be prepared by the Director of Alumni Relations and mailed to every voting member at least thirty days before the Annual Meeting with suitable return envelopes to ensure a secret ballot.
  2. Such ballots shall be marked by the member and returned to the office

of the Director of Alumni Relations.

  1. The Director of Alumni Relations shall deliver the sealed ballots to a Tellers Committee of three or more appointed by the president.
  2. The Tellers Committee shall tabulate the ballots and report the results

at the Annual Meeting of The Association.

  1. A majority shall elect.

 

ARTICLE XII. CHAPTERS

 

Section 1. Establishment and Fees

  1. Alumni Chapters of this Association may be established upon the

petition of five members in a city or town of the proposed organization.

  1. The Board of Directors shall determine the fee for Chapter Charters in The Association.

 

Section 2. Participation

  1. All Chapters, in order to remain active and participate in all activities of

The Association must make an annual contribution to the National

Alumni Association.

  1. The amount of the annual chapter contribution shall be recommended

by the Budget and Finance Committee, approved by the Board of

Directors and ratified by the members present at the Annual Meeting.

  1. All Chapters shall be governed by the Constitution of The

Association.

  1. All Chapters shall financially support the programs and initiatives of

The Association.

 

ARTICLE XIII. AMENDMENTS

 

These By-Laws may be altered, amended, repealed or added to by an affirmative vote of not less than two-thirds of the members present.




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