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Human Resources Department

Central State University's Policies and Procedures

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NOTE: This section is under construction. Additional policies and procedures are available for review in the office of the Executive Vice President.

Policy/ Procedure Index

1. Board of Trustees
2. Academics
3. Enrollment Management
4. General Administration
5. Finance
6. Business Services
7. Human Resources
8. Facilities Management
9. Information Technology Services
10. Institutional Development

Approval For Signature Authority /Checks and Bank Transactions (1)

University Emergency Revolving Student Loan Fund (2)

Drug Free Workplace (3)

Faculty & Staff Remission of Fees Policy (4)

Faculty & Staff Remission of Fees Procedure (4.1)

Student Participation in Commencement Exercises Policy (100)

Student Participation in Commencement Exercises Procedure (100.1)

Processing Contracts for Faculty Adjuncts (101.1)

Student Organizations Policy (200)

Student Organizations and Activities Procedures (200.1)

Student Complaints (201)

Student Complaints (201.1)

Student Room and Board Policy (203)

Student Room and Board Procedures (203.1)

Restricted fund Policy (300)

Restricted fund Procedure (300.1)

Restricted Fund Initialization (300.2)

Budget Requirements and Related Matters (300.3)

Accounting Requirements and Related Matters (300.4)

Personnel/Payroll Requirements (300.5)

Other (300.6)

Emergency Closings (301.1)

Confidentiality of Student, Employee, and Business Records (302)

Confidentiality of Student, Employee, and Business Records (302.1)

Process for Obtaining Advertising Services Procedure (303.1)

Records Retention (304)

Records Retention procedure (304.1)

Textbook Procurement (305)

Textbook Procurement (305.1)

Sponsored Projects and Research Conflict of Interest (306)

Financial Conflict of Interest Screening/Disclosure Form (306)

Forms Management (307)

Forms Management (307.1)

Intellectual Property (310)

Accounts Payable Policy (400)

Accounts Payable Mail Procedure (400.1)

Accounts Payable Tax Exempt Status (400.2)

Accounts Payable - Payments for Goods and Services (400.3)

Accounts Payable Check Cutting Procedure (400.4)

Bad Debt Allowance Policy (401)

Budget Transfers Policy (402)

Budget Modifications Procedure (402.1)

Cash Reconciliation Policy (403)

Cash ReconciIiation Procedure (403.1)

Revenue Posting Procedure (403.2)

Non-Student Accounts Policy (404)

Non-Student Accounts Receivable And Related Allowances Procedure (404.1)

Operational Procedures And Regulations Regarding Transfers And Expenditures Procedure (404.2)

Attachments (404.2a)

Payment of Tuition Policy (405)

Payment of Tuition Procedure (405.1)

Petty Cash Fund Cash Management Cashiers Cage Policy (406)

Petty Cash Fund Cash Management Cashiers Cage Procedure (406.1)

Petty Cash Fund Facilities Maintenance Policy (407)

Petty Cash Fund Facilities Maintenance Procedure (407.1)

Refund for Withdrawn Students Policy (408)

Refund for Withdrawn Students Procedure (408.1)

Administrative Procedure Regarding Reporting Requirements Policy (409)

Administrative Procedure Regarding Reporting Requirements Procedure (409.1)

Travel Policy (410)

Travel Procedure (410.1)

Travel Expense Report Form (410.1)

Food Service Arrangements With Gourmet Services, Inc. Procedure (411.1)

Maintenance Policies and Procedures Policy (412)

Maintenance Procedures Manual Procedure (412.1, rev. 7/10/01)

Maintaining Institutional Financial Accountability and Responsibility (The Sarbanes-Oxley Act) Policy (413)

Checklist for Maintaining Institutional Financial Accountability and Responsibility (The Sarbanes-Oxley Act of 2002) Procedure (413.1)

Purchasing Authority and Regulations Policy (500)

Purchasing Authority and Regulations Procedure (500.1)

University Credit Card (500.2)

Purchasing Department (501)

Vendor Relations (502)

Bidding Policy (503)

Purchase Requisition Policy (504)

Purchase Requisition procedure (504.1)

Requisition: Status Inquiries (505)

Formal Purchase Order (506)

Surplus Excess Property (507)

Receiving (508)

University Print Center Policy (509)

University Print Center Procedure (509.1)

Property, Plant and Equipment (510)

Property, Plant and Equipment Guidelines and Procedures (510.1)

CSU Information Technology &Services Hardware and Software Relocation/Transfer Form (510.1)

University-Owned Motorized Vehicle Operations (510.2)

University Bus Reservations (510.3)

University Procurement Card (ProCard) Policy (511)

University Procurement Card (ProCard) Procedure (511.1)

Request for University Procurement Card (ProCard) Form (511.1)

Receipt of Procurement Card Form (511.1)

ProCard Transaction Log Form (511.1)

Laws Regulating the Sale and Consumption of Alcohol (600)

Internal Transfer of Annual Leave (601)

• Internal Transfer of Annual Leave (601.1)

Payroll Database Policy (602)

• Payroll Database Procedure (602.1)
• Payroll Posting Procedures Outline (602.2)
  • Attachments - ADP Deduction Codes and Payment Approach

Annual Leave for Senior Administrators (603)

• Annual Leave for Management and Professionals (603.1, rev. 3/13/03)

Hiring Policy (604, rev. 12/5/00 )

• Hiring Procedures (604.1, rev. 11/7/00 )
• Competitive Civil Service Examination Selection Procedure (604.2)
  • Examination Announcement (604.2)
• Hiring Temporary Employees from Employment Agencies (604.3)

Family and Medical Leave of Absence Guidelines Policy (605)

• Family and Medical Leave of Absence Guidelines Procedure (605.1)

Student Employment Policy (606)

• Student Employment Guidelines Procedure (606.1)

ADA and Equal Opportunity Discrimination Sexual Harassment Complaint Policy (607)

• ADA and Equal Opportunity Discrimination Sexual Harassment Complaint Procedure (607.1)

Employment Rules For Non-Bargaining Unit Administrative-Professional-and Classified Civil Service Staff (608)

Corrective Action Policy (609)

• Corrective Action Procedure (609.1)

Donation of Leave to Other Employees (610, rev. 2 Apr 02)

• Donation of Leave to Other Employees (610.1, rev. 2 Apr 02)
• Leave Donor Application Form (610.1)
• Leave Recipient Application Form (610.1)

Allowing Administrative and Professional Unclassified Staff to Additional Assignment (611)

Civil Service Examination (612)

• Disability Coverage Procedures (612.1)
• Annual Leave for Restricted Fund Employees Procedure (613.1)

Holidays and Days Off (614)

Nepotism (615)

Annual Salary Increase Eligibility--Contract Employees (616)

Staff Supplemental Compensation for Work withing the University (617)

Performance Appraisals for Non-Bargaining Unit, Administrative-Professional and Classified Civil Service. (618)

• Procedure (618.1)
• Performance Appraisal Form
• Merit Award Form

Facilities Use for Non-Affiliated Groups (701)

Facilities Use for Non-Affiliated Groups (701.1)

Facilities Request Form (701.1)

Use of Board of Trustees Meeting Room (701.2)

Acceptable Use (800)

Cellular Telephone Services Policy (801)

Cellular Telephone Services Procedure (801.1)

Central State University Computing (802)

Computer Software Acquisition and Upgrade

Interface between SIS and CUFS Policy (804)

Creating the Bursar Interface Entry Procedure (804.1)

Pager Policy (805)

Pager Procedure (805.1)

Telephone Calling Card Policy (806)

Telephone Calling Card Procedure (806.1)

Solicitations, Gifts and Pledges Policy (900)

Fund Raising Guidelines Procedure (900.1)

Requesting Funds from the Foundation Procedure (901.1)

Making Deposits to the Foundation Procedure (902.1)